We are seeking a detail-oriented and experienced Payroll/Accounting Specialist to join our team. The ideal candidate will be proficient in Paylocity , have a strong grasp of job costing , and understand the complexities of union payroll input and compliance . This role requires a high level of accuracy, confidentiality, and an ability to work independently and collaboratively across departments.
Key Responsibilities:
· Process weekly payroll using Paylocity , ensuring accuracy and compliance with company policies and relevant regulations.
· Manage and track job costing to accurately allocate labor costs to specific projects or cost centers.
· Input and validate union-related payroll data , ensuring correct fringe benefits, dues, and compliance with union agreements.
· Maintain payroll records, audits, and reporting for both internal and external stakeholders.
· Collaborate with HR and accounting teams to resolve payroll discrepancies and improve process efficiency.
· Ensure timely submission of payroll taxes, garnishments, and other required deductions.
· Stay updated on federal, state, and union-specific payroll regulations and changes.
· Generate financial reports and assist in budget tracking, cost allocations, and variance analysis as needed
· Support accounts payable/receivable functions, including invoice processing, vendor payment reconciliation and back deposits
· Assist with audits by providing payroll records and documentation as requested by internal or external auditors.
· Reconcile payroll-related general ledger accounts, prepare journal entries, and assist with monthly and year-ending closing procedures
· Support the preparation and submission of financial reports for leadership
· Maintain accurate financial records of all transactions
· Implement and monitor internal controls to safeguard company’s assets and ensure the accuracy of financial reporting
Qualifications:
· 3+ years of experience in payroll processing, preferably in an industry with union labor.
· Proficient with Paylocity payroll software.
· Strong understanding of job costing and labor allocation principles.
· Familiarity with union payroll requirements , collective bargaining agreements, and multi-state payroll laws.
· High attention to detail and ability to manage multiple priorities.
· Excellent organizational and communication skills.
· 2+ years of experience in accounting
Preferred Qualifications:
· Experience in QuickBooks
· Knowledge of certified payroll or prevailing wage reporting
· Understanding of GAAP