Job Description

:

The Human Resources Analyst provides operational and procedural support to agency human resources (HR) department.

• Act as the agency's HR system (HRIS) expert. Audit, manage & maintain system data and answer any system-related questions.
• Support the recruiting process including post jobs, screen resumes for minimum qualifications, track recruiting data, conduct prescreen interviews, oversee and occasionally participate in panel interviews. Serves as back up for scheduling interviews and conducting reference checks. Drafts offer letters and processes candidates through the HRIS.
• Conduct onboarding meetings with new employees, answers all HR related questions and ensure I-9's and E-Verify are completed.
• Provide benefits administration for health and welfare plans, including pension and 457(b):
  • Open enrollment
  • Primary liaison with benefits vendors.
  • Ensure all benefits data is correct in the HR System,
  • Reconcile and audit benefits invoices against payroll records.
  • Manage COBRA and FSA plans to ensure all data is accurate and in compliance.
  • Prepare annual ACA report. Track and audit ACA benefits records in HRIS throughout the year for timely processing.
• Audit all timesheets to ensure all are completed correctly and are approved prior to bi-weekly payroll processing.
• Supports Agency safety efforts and program including the Ergonomic program. Conducts initial Ergonomic Evaluations with new employees.
• Prepares Leave of Absence (LOA) paperwork including letters and calendars. Correctly calculates employee paid time off in coordination state benefits to ensure correct paychecks while employees are on leave.
• Complete employment verifications and EDD responses for State Disability Insurance, Paid Family Leave, and State Unemployment Insurance.
• Prepare reports and data for Worker's Comp and agency audits.
• Research and Analyze data to assist human resources projects. Research information, summarize data, evaluate alternatives and prepare narrative or statistical reports.
• Process garnishments in compliance with applicable laws including completing the garnishment paperwork, upload documentation to the HRIS and communicate accurate information to employees.
• Assure compliance with Agency, County, State and Federal requirements related to HR & Payroll processes and reports.
• Coordinate and oversee intern and fellowship program.
• Additional duties as assigned

Qualifications

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Five years of full-time progressively responsible experience in human resources, including benefits administration, leave compliance and administration, ACA reporting and payroll processing, HRIS management and ATS processing and compliance in County, State and Federal HR Law organization
• Bachelor's degree from an accredited college or university may be substituted for 4 years' experience.

Knowledge of:

• HR practices and procedures, including records and file management
• HR knowledge including a working knowledge and research capability of applicable local, state and federal law pertinent to benefits administration, and familiarity with FMLA, CFRA, CA SDI, ADA, OSHA, COBRA, ERISA, etc.
• Retirement account maintenance including auditing
• HR systems knowledge, Paycom preferred
• Business software including Word, Intermediate Excel, PowerPoint and Outlook
• Payroll practices & auditing including rules around garnishments, taxes, & pension plan desirable

Ability to:

• Think proactively, anticipate problems, analyze situations, consider alternatives and develop effective solutions
• Work with and safeguard confidential information
• Organize and prioritize work, multi-task, and work well under deadline pressure in a fast-paced organization
• Support and deliver high quality service to a diverse population, in person, by email and calls
• Communicate effectively, verbally and in writing, including ability to write and produce reports
• Exercise judgment within established policies and procedures, explain and apply regulations and procedures in varying situations
• Take initiative and work independently with little supervision
• Establish and maintain courteous, professional, and effective working relationships with those contacted in the course of work, work as part of a team
• Maintain accurate records and files, pay close attention to detail
• Complete work and projects within expected timelines
• Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures

Please note:

• We are currently working a hybrid 2 day per week in-office schedule and employees also come to the office to attend meetings and as requested.
• All First 5 employees must live and work in California.
• The salary range for this position is $75,000 to $102,000 and as an independent government agency, the posted salary is the set salary range for this position. We cannot offer salaries above this posted range.

First 5 Alameda County Benefits

We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee Assistance Plan and more.

We also offer paid vacation, paid time off and sick time. We have 17 paid holidays including the week between Christmas Day and New Years Day as paid time off.

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